Officer, Grants Contracts
VillageReach, Malawi

VillageReach transforms health care delivery to reach everyone, so that each person has the health care needed to thrive. We develop solutions that improve equity and access to primary health care. This includes making sure products are available when and where they are needed and primary health care services are delivered to the most under-reached. Radical collaboration with governments, the private sector and other partners strengthen our ability to scale and sustain these solutions. Our work increases access to quality health care for more than 58 million people in Africa. VillageReach in incorporated in Washington State and has offices in Seattle (USA), Democratic Republic of Congo, Malawi, and Mozambique.

The Grant Coordinator Officer will primarily support the Polio Sample Transport grant team to ensure award financial health, strong contracting oversight, and adherence to the project workplan. This role will also support budgeting for new business opportunities that the Malawi Team pursues. This limited term role will focus on a multi-country Polio Lab Sample Transportation award, funded by the Bill and Melinda Gates Foundation through November 2023. The Polio Lab Sample Transportation grant funds a public health emergency program in 15 outbreak or high-risk countries aiming to improve the timeliness and quality of sample transportation from health facilities to national or international laboratories, as part of accelerated efforts to eradicate polio and strengthen transport systems for any infectious diseases.

Essential Duties and Responsibilities include the following. Other duties, responsibilities, and activities may change or be assigned at any time.

• Serve as Award Administrator on Polio Lab Sample Transport grant. As Award Administrator, independently monitor financial compliance and prepare financial data for Polio Lab Sample Transport program team through regular financial review. Award administration includes flagging compliance issues, supporting labor levelling, and budgeting for future fiscal years
• Track program timelines, deliverables, budget burn, and communications
• Monitor monthly budgets for grant activities across all 15 countries, ensuring that expenses are compliant with funder requirements and are properly coded
• Ensure all award subcontracting follows the appropriate organizational procurement and approval protocols
• Monitor monthly progress reports from all grant subrecipients and contractors in accordance with each individual agreement
• Maintain systems and data accuracy for grants and contracts budgeting and CRM systems
• Support Polio Lab Sample Transport program team on administrative and project management duties as assigned. May include co-coordinating specified meetings by taking notes and following up on delegated responsibilities with both internal and external parties; and supporting creation of program materials and presentations for internal and external audiences.
• Lead budgeting processes for new business development and ensure correct approvals are sought before submission

The following competencies reflect what is expected of all VillageReach employees; including examples of how one might demonstrate each of these competencies in one’s role.

• Personal Motivation and Drive: Is self-directed in one’s approach to work, but asks for help when needed; holds oneself accountable; undertakes self-development activities; seeks to build and master new skills; looks for and takes advantage of opportunities within the organization

• Collaboration amp; Effective Communication: Establishes and maintains effective relations with coworkers, partners amp; stakeholders and external parties; works collaboratively with others to accomplish organizational and team goals and objectives; works actively to resolve conflicts; expresses ideas and thoughts effectively; selects and uses appropriate communication methods and maintains meaningful communication with virtual coworkers and other parties to keep them informed
• Commitment to Diversity amp; Inclusion: Takes personal responsibility for and supports others across the organization in creating and sustaining a diverse work environment where individuals are welcomed, valued, respected and supported; personally committed to attaining cultural competency including self-awareness of one’s own attitudes about culture and cross-cultural interactions; exhibits the willingness and ability to engage openly and respectfully around issues of race, colonialism, identity and culture; upholds equity in access to sharing of information, ideas, and opportunities throughout VillageReach

• Commitment to Excellence: Produces a high output of work, both in t

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