Procurement and Administration Officer
WorldFish, Malawi

Procurement and Administration Officer

Lilongwe, Malawi

WorldFish seeks to create an inclusive world of healthy, well-nourished people and a sustainable blue planet, now and in the future. We provide research and innovation in aquatic food systems to support sustainable development and food system transformation toward healthy and resilient diets. Our 2030 WorldFish Research and Innovation Strategy: Aquatic Foods for Healthy People and Planet outlines our commitment to guiding the transition to more resilient aquatic food systems in three priority impact areas: Social and Economic Inclusion, Nutrition and Public Health, and Climate Resilience and Environmental Sustainability.

About the Position

To provide administrative and procurement support to the Malawi Office and Program team.

The successful candidate has key responsibilities in the following areas:

• Provide day-to-day administrative support to ensure smooth and efficient office operations
• Support office administration, including financial, secretarial, record keeping and procurement processes
• in accordance with WorldFish policies and guidelines
• Assist to identify and continually assess service providers and vendors to ensure effective and efficient office operations.
• Manage staff and vendor contracts and monthly utility payments.
• Facilitate duty travel arrangements for staff/ projects (local and international travel)
• Provide support in organizing special events, meetings, workshops and conferences;
• Provide other administrative support and carry out general office management duties as required by the Country Scientist
• Managing office assets and ensure their appropriate insurance coverage, update of asset register and accountable use of the assets
• Acts as bank agent for the Country Office
• Raise Purchase Requisitions in OCS for all country office procurements
• Prepare payment documents and submit to finance for processing
• Coordinate and manage project transportation requirements and produce vehicle usage reports

Requirements

This job is open to Malawi Nationals with the following skills and qualifications:

• At least 3 years’ experience in front office/office administration with a busy INGO
• High level of organization and planning skills
• Effective communication skills (oral and written)
• Knowledge in procurement and Logistics
• Computer literate, team player and good interpersonal skills
• Proficient in the use of financial information systems; e.g. ERP, etc

Desired Skills and Qualifications

• Grade 12 Certificate

Bachelor’s Degree in Business Administration, Procurement or its equivalent

Benefits

This is a Nationally Recruited Staff (NRS) position and WorldFish offers a competitive remuneration package including (but not limited to) insurance coverage for staff and eligible dependents, 15% employer provident fund contribution, paid leave and others.

Our Offer

The successful candidate will be based in Lilongwe, Malawi. Interviews are expected to begin in February 2023. Only shortlisted candidates will be notified and expected to attend the virtual interview session. The successful candidate should be available to commence as soon as possible for an initial of one (01) yearfixed-term contract, with the possibility of contract renewal depending on performance and funding situation.

How to Apply

Interested applicants are invited to submit the following information online latest by 10 February 2023:

• A cover letter including a 2-page (max) description of why you are an ideal candidate for this role referring to the key responsibilities and what you would bring to the role;
• A current curriculum vitae;
• Names and contacts (telephone and e-mail addresses) of three professional referees who are familiar with your qualifications and work experience. Your nominated referees ideally should have persons from each of the following category: direct supervisor, internal peer and/or direct report. None of referees will be contacted without your permission.

The screening will start immediately and will continue until the position is filled. Due to the high volume of applicants for WorldFish positions, we appreciate all interest, but only short-listed candidates will be contacted.

Location: The post holder will be based in Lilongwe, Malawi.

Job Rewards and Benefits